A step-by-step process to what is required is when importing goods through a GVMS port from the 1st of January 2022.
On the 1st of January 2022, the phased import controls will be ending and hauliers will be required to process their goods on GVMS to get their shipments into Great Britain.
This means that if you're not registered, and attempt to move goods through a GVMS port, you won't be able to board the ferry, cross the border or clear your goods through customs.
We have previously published a few articles on this subject, and if you're not sure if GVMS applies to you, we recommend reading them first.
Step by Step Process
Before Moving Goods
Customs agent submits Transit, Import, TIR/ATA Carnet declarations and passes these to the haulier
Before Arriving at EU Place of Exit
Haulier requests goods movement reference (GMR) from GVMS and enters declarations into it
Goods loaded to vehicle/trailer and all customs references, TAD MRN's added to GMR
Vehicle, container or trailer registration numbers input into GMR along with departure and destination port
Upon Arrival at EU Place of Exit
Carrier captures GMR at check in and sends to GVMS to validate
Valid GMRs are approved to board
Any invalid GMRs and those with incorrect details must be turned away from the port
Carrier records GMRs for vehicles that have boarded
Leaves EU and Makes Crossing
Carrier sends GMRs to GVMS upon embarkation
GVMS recieves GMRs and disaggregates Customs MRNs/ERNs and TAD MRN's to HMRC system to initiate arrival and Office of Transit
HMRC systems risks MRNs and sends updates back to GVMS
Selection Result
GVMS indentifies GMRs where no failures have occured or checks have been identified
GVMS indentifies GMRs where checks are needed and communicates a hold message
Trailer Disembarks
The person in control of the movement of the goods acts on selection result
Goods have been matched to entries that requires no further checks, the entries have been cleared and vehicle/trailer is free to proceed
An entry(s) attached to this vehicle has not been customs cleared and the vehicle/trailer must proceed to the designated Inland Border Facility
Inland Border Facility
Risking will be completed and HMRC system updated by Gov official before completing final clearance
Check if you need to report for inspection
GVMS will allow drivers to check if they need to report for inspection before they reach the UK when crossing the border.
Drivers are recommended to use the "Check if you need an inspection of your goods" service approximately 10 minutes before reaching the port of arrival into the UK.
They will simply need to input the GMR in to the the service and will be presented with one of the following status updates:
inspection needed
no inspection needed
your inspection status is not ready yet
If an inspection is needed, it will be stated on this service and will advise if you need to attend an inland border facility or a location on site at your port of arrival.
Attending an Inland Border Facility
To help speed up the process should your selection result indicate you need to go to an Inland Border Facility for documentary or physical checks, HMRC have introduced both an app and a website to help make the process on site faster.
You can notify them in advance of attendance using either the app or the website before the drivers arrival at the site.